Airfare Purchasing Card Transaction

Office of the Vice Chancellor for Administrative Services

For Airfare and Rail Only

Itinerary Invoice must be attached

Name of Traveler			Traveler’s EMPLID				Date Reservation Made
University-Contracted Travel Agency			Travel Agency Phone Number				Contact Person at Travel Agency
Destination							Dates of Travel
Business Purpose of Trip
MoCode Name				MoCode		PS Account		Amount
Deptid	Fund	Program		Project		PS Account		Amount
Traveler’s Signature
MoCode Authorized Representative’s Signature					Administrative Supervisor Approval

Procedures:

1.   Obtain signature approval – form must be signed by traveler, MoCode authorized representative, and the administrative supervisor of the person/s traveling.

2.      Contact the travel agency (Summit, Canterbury) and make flight arrangements.  Advise them that the fare is to be charged to your division airfare purchase card (cardholder is Mindy Smith for the Office of the Vice Chancellor for Administrative Services).

3.      Complete the form above in its entirety and fax or scan it to Mindy.  If several individuals are making the same arrangements, please attach the list of travelers with appropriate funding information for each.

4.      Mindy will contact the travel agency and provide airfare card information.

5.      Travel agency will e-mail itinerary to traveler and cardholder.

6.      The receipt documentation for Unicard statement month end processing will be maintained in the Office of the Vice Chancellor for Administrative Services.

7.      Teresa Vest will review and approve cardholder statements.

This form is for internal use by the Office of the Vice Chancellor for Administrative Services.