University of Missouri - Accounting
Services325 Jesse Hall Phone: 573-882-3051 Fax: 573-884-5572 Home
REPAYMENT OF EXPENSE ADVANCES FOR SUBJECT PAYMENT
1. Submit a record of expenses with documentation on a non-po voucher and enter the on-line non-po voucher into peoplesoft prior to the date the advance is due. Since the advance was originally charged to the campus Expense Advance account*, the record of expenses with the required documentation will be charged to your departmental account(s), so that number(s) should used on the repayment voucher.
2. Make the voucher payable to Accounting Services-Expense Advance (Vendor ID #0100017518)* and the funds will automatically be returned to the campus Expense Advance account* to re-pay the expense advance for the individual. (If the advance is being re-used make it payable to the individiual.)
3. A copy of the letter from the chair must be attached.
4. Make sure the voucher is signed by a person authorized by the chair to sign.
5. The voucher should be sent to the attention of the Expense AdvanceCoordinator 325 Jesse Hall.
6. Excess funds that were not used, should be deposited by Cash Receipt Report to the expense MoCode C4746 - PSAcct 495000. Please state on the CRR who the expense advance re-payment is for. These funds should be deposited immediately upon return from a trip or determination of excess.
NOTE: Failure to repay an expense advance by the due date will result in the amount being deducted from payroll earnings and the loss of the privilege of expense advances.
Further questions regarding Expense Advances can be made to the Expense Advance Coordinator in the Accounting Services Department.