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Hotel Purchasing Card

The department should first check to see if the vendor will direct bill as this is the preferred method of payment.

Accounting Services can make certain payments on a department's behalf using our designated Corporate Purchasing Card for Hotels to:

• Make one night hotel deposits when the hotel requires an advance deposit and accepts a credit card. Departments should verify when making reservations whether the card is used only to the hold the reservation or whether the hotel will charge one night's lodging before the stay.
• Make payments to hotels for MU-sponsored conferences for eligible expenses incurred by the sponsor, including meeting rooms, audio visual, group meals, breaks, and lodging for conference speakers and staff.
• Make payments to Columbia area hotels for meals, lodging and related expenses for non-employees, such as recruits and prospective employees.

To arrange these payments, contact:

• Kathy Flaugher, 882-3455, flaugherk@missouri.edu

If you are authorized to do so, you will need to make the arrangements and then provide Accounting Services the information/documentation to pay the vendor, as well as the appropriate PeopleSoft accounting information and approvals. Accounting Services will do the PaymentNET edits and approvals.