Petty Cash

ESTABLISH A NEW PETTY CASH/CHANGE FUND

  1. Prepare a request on department letterhead (BPPM 2:120)
    1. Petty Cash Request Form
    2. Obtain approval from
      1. Administrative Superior of Custodian
      2. Division Fiscal Officer
  2. Establish PC Custodian Supplier if one is not already established
  1. Checks processed during the AP Check Cycle will be available Wednesdays in Accounting Services 325 Jesse Hall after 3pm and can be cashed at the Cashiers Office located in 15 Jesse Hall.

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INCREASE TO PETTY CASH/CHANGE FUND

  1. Checks processed during the AP Check Cycle will be available Wednesdays in Accounting Services 325 Jesse Hall after 3pm and can be cashed at the Cashiers Office located in 15 Jesse Hall.

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REPLENISH PETTY CASH FUND

  1. Checks processed during the AP Check Cycle will be available Wednesdays in Accounting Services 325 Jesse Hall after 3pm.  Please notify the Petty Cash Coordinator if you need to cash the check at Cashiers Office located in 15 Jesse Hall.

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RETURN A PETTY CASH/CHANGE FUND

  1. Prepare a CRR
    1. PS account 112000
  2. MOCODE
    1. General Petty Cash: CZ426 (0000, C1105037, C8702)
    2. Bookstore: DAP53 (0000, C1105037, C8831)
    3. Athletics: CS828 (0000, C1105037, C8755)
  3. Submit CRR and cash to the Cashiers Office
    1. Cashiers is located in 15 Jesse Hall
  4. Email Petty Cash Coordinator regarding CRR number

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ESTABLISH PC CUSTODIAN SUPPLIER

  1. Request PC Custodian Supplier ID using the PS Supplier Registration Form
    1. The Supplier ID should have the following information
      1. Select New Supplier
      2. Identifying Information:
        1. Name: Last, First Name PC Custodian
        2. Classification: Non-employee
        3. Comments:
          1. Name of Petty Cash Fund
          2. HOLD CHECKS ONLY
      3. Addresses:
        1. Address/City/State/Zip: Campus Office of PC Custodian
      4. Payment Information:
        1. DO NOT COMPLETE
      5. DO NOT INDICATE THAT THIS IS AN EXISTING SUPPLIER
      6. DO NOT INCLUDE EMPLOYEE SOCIAL SECURITY NUMBER OR EMPLOYEE ID

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ESTABLISH/TRANSFER OF PC CUSTODIANSHIP

  1. Submit a request on department letterhead (BPPM 2:120)
    1. Transfer of Custodianship
    2. Obtain approval from
      1. Administrative Superior
      2. Division Fiscal Officer
    3. Deliver request to Accounting Services Petty Cash Coordinator