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Vouchers

Common Voucher Holdups - a list of the most common reasons for sending vouchers back

AP Weekly Check Processing Calendar - UM System calendar for AP weekly check processing.

Hold & Express Checks BPPM 2:070 - Hold Checks are checks that are cut weekly during the normal check-writing cycle. (usually Tuesdays) Express Checks are checks that are cut the same date the voucher is submitted to Accounting Services, but there must be an urgent business need. The Comments section on the paper copy of the Non-PO voucher must include the words “Hold Check” or “Express Check”, the name and title of person requesting the hold or express check, and the business reason.

Note: Hold and Express checks cannot be requested for employees with direct deposit setup in PeopleSoft, unless there is a business need for it to be done.

Instructions for Enclosures- an enclosure is sent with the check when additional information is required to identify the charges

Contracts for Services BPPM 1:060 (Non-PO Voucher) - many services require that an agreement be signed. ONLY Business Services, the Office of Sponsored Program Administration (OSPA) (for grant-related activities) and Procurement (for written agreements associated with purchase orders) have delegated authority to sign agreements on behalf of the University

AP Training- Quick reference guide, purchasing, maintaining vendors, vendor naming conventions